Exhibits and Sponsorship Opportunities


The EHDI Annual Meeting organizers and Planning Committee would like to recognize and thank them for their sponsorship contributions to the 2015 EHDI Annual Meeting


Exhibitor and Sponsor Registration:

Sponsorship and Advertising Opportunities

To discover the opportunities and benefits of Sponsorship click here to view the sponsorship and advertising packet. Please note you do not need to be a sponsor to advertise in the program book.

The organizers of the 2015 Early Hearing Detection and Intervention (EHDI) Annual Meeting invite you to become a supporter of the nation's premier educational and networking event for EHDI professionals through sponsorship. Since 2002, the EHDI Annual Meeting has drawn stakeholders and professionals from across the U.S. The Meeting draws professionals and parents intent on improving early hearing screening, diagnosis, and intervention systems for infants/young children and their families. The 2015 EHDI Meeting will attract a wide variety of attendees including:

  • State EHDI program staff members
  • Audiologists
  • Physicians and other Health Care Providers
  • Families of children with hearing loss
  • Early Intervention Specialists
  • Speech-Language Pathologists
  • Advocates
  • Representatives from the major organizations working with EHDI programs
  • Students

Over 900 attendees will participate in the 2015 Meeting in Louisville, and we hope you will join!

Early commitments maximize recognition, so please submit your application as soon as possible. We appreciate your support of EHDI and look forward to working with you. Please contact us with any questions regarding sponsorship or with other ways you may be interested in sponsoring.

Please feel free to contact Helen Cotton Leiser helen@handsandvocies.org or Casey Judd casey.judd@conferencedirect.com with any questions about sponsorship opportunities or to secure your sponsorship.


View the Exhibit Hall Layout
Exhibit List

FERN Expo Exhibit Service and Shipping Forms (internet, electrical, shipping, etc)
      *Use EHDI 2015 to login
      For questions on FERN Expo's service and shipping please contact them at 502-367-0254 or louisville@fernexpo.com

Exhibitor Deadlines

In order to be listed in the printed program:
Exhibitor Registration must be in by December 19, 2014

Final Deadline Dates:
Exhibitor Registration Deadline: February 2, 2015
Make Hotel Reservations by: February 2, 2015

Exhibit Schedule
*The exhibit hall will open Sunday evening to coincide with the opening reception of the 2015 EHDI Annual Meeting which will be held in the exhibit area. Also, in order to increase traffic throughout the meeting, continental breakfasts and AM/PM breaks will be served in the exhibit hall on Monday and Tuesday.

Exhibitor Check In & Set Up Sunday, March 8, 12:00 - 6:00 pm
Exhibitor Hours Sunday, March 8, 6:00 - 8:00 pm
Monday, March 9, 7:15 am - 5:30 pm
Tuesday, March 10, 7:15 am - 11:00 am
Exhibitor Dismantle Tuesday, March 10, 11:00 am - 1:30 pm

Exhibit Hall Location & Layout
The host hotel is the Galt House, Louisville, KY. All meeting sessions, meals, exhibits and posters will be held in this hotel. For hotel information and to make reservations click here.

Exhibitors may request a specific booth, but meeting management reserves the right to assign exhibitors to booths as they deem most appropriate. Exhibitors may specify on the registration form any exhibitors they do not wish to be near. All decisions of show management will be final.

Exhibit Registration Fees

$1,250 Exhibitor
$325 Non Profit Exhibitor

Exhibit Registration Fees Include

  • One 8' x 10' booth space including:
    • 8' high back drape & 3' high draped side rails (Color Black)
    • (1) 6’'x2'x30" high skirted table (Color Black)
    • (2) chairs
    • (1) wastebasket
    • (1) ID sign stating company name and booth number
  • One exhibitor representative allowed to attend the meeting sessions
    *Additional exhibitor representatives wanting to attend the meeting sessions MUST register for the meeting at $325 per person.
  • Sunday Reception, Breakfast and AM/PM break snacks on Mon and Tues
    *Additional exhibitor representatives NOT attending the meeting must register as additional exhibitors ($50 each).
  • Company listing on the meeting website and printed in the meeting handouts.

Refunds will be made to those registrants who must cancel, less a $75 processing fee. Written cancellation requests must be postmarked on or before January 30, 2015. No refunds will be made after that date. Substitutions are welcome with no processing fee if the same payment method is used. Utah State University reserves the right to cancel this event or portions thereof due to insufficient enrollment and limits liability to registration refunds only.

Notice of any special needs must be provided by January 30, 2015 in order to be accommodated.

Note: ASL Interpreter and CART services ARE NOT provided at exhibit booths. Please make your own arrangements if you will need these services at your booth. Service provider referrals are available by request.

Exhibit Management Contact
If you have any questions regarding registration or setup, please contact:
Casey Judd
Phone: (435) 213-9454