18th ANNUAL EARLY HEARING DETECTION & INTERVENTION MEETING
March 3-5, 2019 • Chicago, IL

Exhibits and Sponsorships

List of Exhibitors

Exhibit Hall Layout

Exhibitor and Sponsor Registration

If you are interested in being an exhibitor for the 2019 EHDI Annual Meeting please contact Casey Judd at casey.judd@conferencedirect.com.

Sponsorship and Advertising Opportunities

To discover the opportunities and benefits of Sponsorship click the link below to view the sponsorship and advertising packet (program book advertising details on last page). Please note you do not need to be a sponsor to advertise in the program book.
Sponsorship Packet

The organizers of the 2019 Early Hearing Detection and Intervention (EHDI) Annual Meeting invite you to become a supporter of the nation's premier educational and networking event for EHDI professionals through sponsorship.

We anticipate 1,000 attendees will participate in the 2019 Meeting in Chicago, and we hope you will join!

Early commitments maximize recognition, so please submit your application as soon as possible. Please contact us with any questions regarding sponsorship or with other ways you may be interested in sponsoring.

Please feel free to contact Sara Doutre ehdi.exhibitors@usu.edu with any questions about sponsorship opportunities or to secure your sponsorship.

Exhibits

Exhibitor Services

Alliance Nationwide Exposition is the expo company for the 2019 EHDI meeting. Once booth assignments are made, they will be emailing vendors the exhibitor kit with shipping, electrical, internet order forms, etc.

For assistance, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.

Exhibitor Deadlines

In order to be listed in the printed program:
Exhibitor Registration must be in by January 4, 2019

Final Deadline Dates:
Exhibitor Registration Deadline: February 1, 2019
Make Hotel Reservations by: February 1, 2019

Exhibit Schedule
*The exhibit hall will open Sunday evening to coincide with the opening reception of the 2019 EHDI Annual Meeting which will be held in the exhibit area. Also, in order to increase traffic throughout the meeting, continental breakfasts and AM/PM breaks will be served in the exhibit hall on Monday and Tuesday.

Exhibitor Check In & Set Up	Sunday, March 3, 12:00 - 6:00 pm
Exhibitor Hours	Sunday, March 3, 6:00 - 8:00 pm Monday, March 4, 7:15 am - 5:30 pm Tuesday, March 5, 7:15 am - 11:00 am
Exhibitor Dismantle	Tuesday, March 5, 11:00 am - 1:30 pm

Exhibit Hall Location & Layout
Exhibit Floor Plan

The host hotel is the Hyatt Regency O'Hare, Chicago, IL. All meeting sessions, meals, exhibits and posters will be held in this hotel. For hotel information and to make reservations click here.

Exhibitors may request a specific booth, but meeting management reserves the right to assign exhibitors to booths as they deem most appropriate. Exhibitors may specify on the registration form any exhibitors they do not wish to be near. All decisions of show management will be final.

Exhibit Registration Fees

$1,250	Exhibitor
$375	Non Profit Exhibitor

Exhibit Registration Fees Include

• One 8' x 10' booth space including:
  • 8' high back drape & 3' high draped side rails (Color Black)
  • (1) skirted table (Color Black)
  • (2) chairs
  • (1) wastebasket
  • (1) ID sign stating company name and booth number
• One exhibitor representative allowed to attend the meeting sessions
  *Additional exhibitor representatives wanting to attend the meeting sessions MUST register for the meeting at the prevailing rate at the time per person.
• Sunday Reception, Breakfast and AM/PM break snacks on Mon and Tues
  *Additional exhibitor representatives NOT attending the meeting must register as additional exhibitors ($50 each).
• Company listing on the meeting website and printed in the meeting handouts.

CANCELLATION & REFUND POLICY
Refunds will be made to those registrants who must cancel, less a $75 processing fee. Written cancellation requests must be postmarked on or before February 16, 2018. No refunds will be made after that date. Substitutions are welcome with no processing fee if the same payment method is used. Utah State University reserves the right to cancel this event or portions thereof due to insufficient enrollment and limits liability to registration refunds only.

SPECIAL NEEDS
Notice of any special needs must be provided by February 1, 2019 in order to be accommodated.

Note: ASL Interpreter and CART services ARE NOT provided at exhibit booths. Please make your own arrangements if you will need these services at your booth. Service provider referrals are available by request.